Council Meeting Minutes
VCU AFRICAN AMERICAN ALUMNI COUNCIL MEETING
September 13, 1997
MEMBERS PRESENT: Donna Alston, Marilyn Campbell, Simeon Chestnut, Faye Walker-Jones, Todd Pilot, Larry Powell, Maria Wadlington, and Kenny White.
I. CALL TO ORDER
The meeting was called to order at approximately 10:30 a.m.
II. WELCOME
Ms. Campbell welcomed the attendees, facilitated introductions, and gave a brief overview of the Council to members attending their first AAAC meeting.
III. APPROVAL OF APRIL 6, 1997 MINUTES
Ms. Campbell asked for a motion to approve the minutes for April 6, 1997. Moved. Seconded. Carried. Unanimous.
IV. OFFICERS ROLES AND RESPONSIBILITIES.
The Executive Committee met on September 23 and discussed officer roles and responsibilities. Ms. Campbell referred the members to Article V in the bylaws regarding the officers= roles. After considerable discussion, the Council agreed that the executive committee needs to be more involved in committee oversight as specified in the bylaws. They also suggested more detailed committee descriptions.
A motion was made that the Council=s officers actively oversee their assigned committees as specified in the bylaws. In addition, the Council=s vice president will oversee the Public Relations, Publicity Committee. Moved. Seconded. Carried. Unanimous.
The bylaws list six standing committees. It was suggested, due to limited membership participation, that the Council should only have three active committees in 1997-98. The three active committees were chosen based on the president=s priorities for this year. Based on Ms. Campbell=s priorities, the following committee will be active this year (listed in priority order): 1) Public Relations, Publicity; 2) Program and Events; 3) Career Explorations. Besides the three active standing committees, the Council will form a Nominations Committee to coordinate this year=s officers= elections.
The officers= oversight responsibilities are as follows: Todd Pilot - Public Relations, Publicity and Career Exploration; Michelle McQueen - Program and Events. Michelle McQueen will also chair the Nominations Committee.
V. OFFICER NOMINATION PROCESS
The members forming the 1997-98 Nomination Committee are Michelle McQueen (chair), Semion Chestnut, and Kenneth White. The committee will bring forth a slate of nominees at the March meeting and will function as specified in the bylaws.
VI. STRATEGIC PLAN
The Council tabled a review of the strategic plan until the next meeting.
VII. 1997-98 AAAC PROGRAMMING
Reunion '98 will be held the weekend of April 24-25. The Black History month program is tentatively scheduled for the week of February 16, 1998. No date has been set for the Career Day Program.
VIII. OFFICE OF ALUMNI ACTIVITIES REPORT
The office of Alumni Activities Report was tabled until the next meeting.
IX. AAAC NEWSLETTER
A copy of the last AAAC Newsletter was distributed to the members. Further discussion on the newsletter was tabled until the next meeting.
X. OTHER BUSINESS
Authority
Ms. Campbell asked the members to pass along any new ideas to her attention.
Possible Involvement Ideas
Mr. Pilot shared several ideas he thought the Council should consider including: developing a newsletter, creating an incentive for members to attend AAAC meeting (i.e. basketball game tickets to games), writing a letter to the VCU president or athletic department director asking that they consider scheduling a future basketball game against an African-American University (particularly against Virginia Union), and consider planning an event around the Norfolk State/VCU basketball game on December 17th.
The meeting adjourned at approximately 12:20 p.m.
Respectfully submitted
Regina Harris, Secretary-AAAC